Application Process

Download an Application for Enrolment form (PDF Format) by clicking here

How To Enrol (International Off-Shore Students)

STEP 1. Review course information and read information on this website related to International students

STEP 2. Complete and sign Application for Enrolment Form

Click here to download Application for Enrolment Form (PDF)
Click here if you need to download Adobe Acrobat PDF Reader

  • Print the Application for Enrolment Form
  • Fill out the Application for Enrolment Form
  • Send Enrolment Form to AISI:
    • BY FAX: +61 3 9671 4440
    • BY MAIL: Level 1, 398 Lonsdale Street, Melbourne, Victoria, 3000 Australia

AISI will:

  1. Check if places are available and advise the applicant if no places are available, otherwise:
  2. If places are available, check documentation is complete, including:
    • Completed enrolment application form
    • Signed written agreement
    • Certified transcripts of academic records
    • Certified evidence of date of birth
    • Copy of passport details
    • Copy of English language test/ evidence English language proficiency
    • Any documented request for Special Assistance/Programs where required
  3. Request any documentation outstanding
  4. Check that the applicant has received pre-enrolment information

Where qualifications, experience and English language proficiency are not appropriate for entry into the
selected course, the Administration Manager advises the applicant as such in writing within 10 days of receipt of the application.

Where qualifications, experience and English language proficiency are appropriate for entry into the
selected course, the Administration Manager will:

  1. Confirm recommended course place is available
  2. Confirm documentation and consultation process is complete
  3. Follow up any academic or management requests
  4. Finalise documentation
  5. Advise outcome of application and complete enrolment process if application is accepted

STEP 3. Receive a Letter of Offer

  • You will receive a Letter of Offer in the mail if your application is approved. You will receive a notification by mail if your application is not approved.
  • This usually takes 2 – 3 weeks from when we receive your application form.
  • If you have not received an Offer Letter after a month, please contact Student Services:
    • EMAIL:
    • PHONE: (61 3) 9670-0915
    • FAX: (61 3) 9670-0918

STEP 4. Apply for Student Visa

About Australian Student Visas.

Student visa (subclass 500)

This visa allows you to stay in Australia to study full-time in a recognised education institution.


You must have:

  •     applied for and been accepted to study in a registered full-time course at an educational institution in Australia
  •     organised appropriate welfare arrangements for the duration of your intended stay in Australia if you are under 18 years of age.

This visa is for students who want to come to Australia to study at a registered education institution.

What this visa lets you do

  •     You can study a registered full-time course in Australia.
  •     Eligible family members can accompany you to Australia.
  •     You and your family members can generally work a specified number of hours.
  •     You can generally stay in Australia until your course is finished.

Before you apply

Before you apply for this visa, you must have:

  •     been accepted to study full-time at an educational institution in Australia
  •     organised appropriate welfare arrangements for the duration of your intended stay in Australia if you are under 18 years of age.


The visa application charges are listed in Fees and charges.

You might have to pay other costs, such as the costs of health assessments, police certificates, or any other certificates or tests. You are responsible for making the necessary arrangements.

How long this visa lasts

This visa allows you to stay in Australia for the duration of your course.

Further detailed information about Student visa (subclass 500) is available from Department of Home Affairs information on the Student visa (subclass 500).

There are also a number of other visa options and information on these is available at from the Department of Home Affairs.


STEP 5. Sign Written Agreement (sent with Letter of Offer). Make Payment for Tuition Fee.
Retain one copy of the written agreement for yourself and send the other back to AISI.  AISI can not receive payment until a signed written agreement is received.

Refer to course details pages for current fees
Click here to go to the Medicare health cover website

Payment Methods

Payment of the following must be made prior to the commencement of study:

  • Half/Full Tuition Fees
  • Enrolment Fee
  • Text Book Fee
  • Equipment Fee
  • Overseas Student Health Cover (OSHC)

Fees can be forwarded utilising the details as provided in the Letter of Offer

STEP 6. Receive Confirmation of Enrolment (COE)
Once AISI has received the Signed Agreement (sent with the Letter of Offer) and cleared funds into its bank account:

  • You will receive an electronic Confirmation of Enrolment (eCoE) via eMail
  • You must take this to your nearest Australian DHA (Department of Home Affairs) to obtain a student visa.

STEP 7. Apply for Student Visa

Take your COE to your nearest Australian DHA (Department of Home Affairs) to apply for a student visa.

Click here for the Department of Home Affairs website

STEP 8. Arrange Your Flight Ticket, Accommodation, and Airport Pick-up

  • Arrange your flight online or with your local travel agent.
  • AISI can organise accommodation and airport pickup for you. Please contact Student Services to arrange these:
    • EMAIL:
    • PHONE: (61 3) 9670-0915
    • FAX: (61 3) 9670-0918

*Note: please notify AISI at least one week prior to commencement if you need to defer you course due to delay of visa processing.

You will be required to attend an orientation at the Lonsdale Street campus as outlined in your letter of offer.


Admission to the Australian Industrial Systems Institute is granted under the individual requirements within the categories depending upon students qualifications, educational objectives and course selection.

Proficiency in English, student past academic records and age requirements are all specified within each course offered. See course outlines for specific details.


Orientation programs are offered on campus to all new participants within all AISI courses. At orientation students are addressed by the Campus Principal and have an opportunity to meet their lecturers and undergo a tour of the campus and its facilities


Lesson attendance is an important part in the educational process at AISI. All students are expected to attend classes regularly in line with course and student visa requirements.

Student Visa Obligations

Prior to making any study arrangements with Australian Industrial Systems Institute, it is important for the overseas student to have an understanding of the Visa regulations. Please view the Australian Visa Regulations at the DHA website for further details.


(Commonwealth Registrar of Institutions and Courses for Overseas Students)
To be eligible for a student visa, you must first be accepted for full-time study for the whole or part of an education or training course offered by an Australian education provider who is registered on CRICOS.

IELTS (International English Language Testing System)

Each country has it’s own Pre-Visa Assessment level entry, ranging from Level 1 to 5. Requirements differ in each country and may be lesser than other countries, however it is desirable that the pending student has an IELTS Certificate of 5.5 or higher to gain maximum benefits from the courses we have to offer. To find out what your level of assessment is refer to Australia’s Immigration Department and point you to the document called Vocational Education & Training.

Letter of Offer

Prior to enrolling, the overseas student may request a ‘letter of offer’, appropriate to the course of their choice. This letter will show all relevant information pertaining to the course on offer, and may aid you with your Visa requirements.

eCOE (Electronic Confirmation of Enrolment)

Upon acceptance of the overseas student to enter a training program at Australian Industrial Systems Institute, the Institute will issue an eCOE. This enrolment form is required by immigration, preceding the application for a student visa. If the overseas student intends to complete an English course in Australia, prior to commencing at the Institute, it is necessary to obtain a separate eCOE for each individual course.

Overseas Student Health Cover (OSHC)

Australian Industrial Systems Institute will pay OSHC on behalf the new student direct to the OSHC fund. Details of OSHC membership will be provided upon the students arrival at the Institute.

Language, Literacy and Numeracy

Language, literacy and numeracy (LL&N) needs of all individuals are an important part of Australian Industrial Systems Institute’s Teaching and Learning Strategies. Where LL&N needs are identified at the commencement of, or during, a course, the student will be referred to a suitable internal or external support service. Trainers and assessors are responsible for ensuring that they are conscious of individual learning needs in class, and will adapt their delivery and assessment methods to suit the needs of their students. Additional assistance will be provided by the teacher where necessary to assist students in successfully completing their course.

Where necessary and appropriate, adjustments will be made to methods of delivery and assessment to suit the needs of the individual, so that the student has a reasonable chance of success in their program.

Recognition of Prior Learning

What is Recognition of Prior Learning (RPL) and Credit Transfer?
RPL and Credit Transfer acknowledge skills / knowledge / competencies you have learnt from:

  • Education and Training (both formal and informal) including other programs, courses, secondary schooling, adult education courses, work-based training, etc;
  • Work Experience; and/or
  • Life Experience (including volunteer work, committee responsibilities, family duties, hobbies, etc).

Previous learning may be recognized in a variety of ways. Relevant formal qualifications or completed courses (subjects) from other recognized educational institutions that you have already gained can be recognized through Credit Transfer. Other relevant formal or informal learning may be recognized though Recognition of Prior Learning (RPL).

The RPL and Credit Transfer process matches skills / knowledge / competencies you already have against those being developed in the program you are doing, or intend to do.

Applicants are required to provide valid, current, relevant, and verifiable evidence to substantiate the claim for RPL and Credit Transfer which in many cases is a collection or portfolio of evidence including: documentation, interview, demonstration, projects, etc. If what you have learned at work or elsewhere is relevant to the program, you may not have to do those parts of the program again.

The Institute recognizes and accepts any Australian Qualifications Framework qualifications and Statements of Attainment that are issued by other Registered Training Organizations (RTOs). Credit will therefore be given for modules or units of competency for which an original official Certificate or Statement of Attainment is produced.

Why should I apply ? What are the advantages ?

A successful application for RPL and/or Credit Transfer could mean:

  • You complete your program earlier than expected;
  • You study only courses (subjects) that are new and challenging; and/or
  • A reduced program load, leaving time for elective units, short courses and workshops.
Application process

If you have already formal qualifications or transcripts / statement of results for completed courses that you believe to be relevant to the program you want to study, and attach it with certified copies of your original documents to your enrolment application form. Alternatively, you may apply directly to your Coordinator.

If you believe that you are eligible to have formal or informal learning recognized, you may discuss your eligibility during orientation. This person will discuss with you whether you have sufficient documentation and/or other evidence to support an application for RPL. A wide range of evidence may be acceptable, including for example documentation such as workplace reports, forms, references, publications, certificates from successfully completed (non-accredited) courses etc, or samples of your work or photographic or video material.

If you have sufficient evidence to support an application for RPL, or believe that you can show that what you have already learned is relevant to the program by giving a demonstration or some other form of assessment, obtain an “Recognition of Prior Learning (RPL) Application Form” from Student Administration. Complete the form, attach relevant supporting evidence, and submit to the course area co-ordinator. When your application form is received, the course area co-ordinator will review it and decide on one or more of the following actions:

  • Grant RPL or Credit Transfer where appropriate, and advise you in writing of the outcome;
  • Invite you and (if you wish) your nominated industry specialist or support person to for an informal discussion / interview ;
  • Ask you to provide further evidence to support your application; or
  • Advise you in writing that your application was unsuccessful in this instance.

For International students, any variation to course load or duration resulting from an application for Credit Transfer/RPL, will be reported to Department of Home Affairs.

School-Aged Dependants

Intending overseas students are advised that any school-aged dependants accompanying them to Australia are required to pay full fees if they are enrolled in either a government or non-government school.

International Student Age at Commencement

Australian Industrial Systems Institute will not accept overseas students who would be under 18 years of age at the time of proposed commencement.

Relevant Legislation and Documents

Copies of the following legislation and documents are available to students upon request or by download by clicking on the links):

Access and Equity

The Institute is committed to the principle of access and equity in vocational education and training with the goal of improving the knowledge, skills and quality of life for Australians and overseas students, having regard to the particular needs of disadvantaged groups.

Staff are responsible for ensuring that they understand and comply with the Access & Equity policy and behave in a courteous and sensitive manner when dealing with other staff, students and clients.

Students are responsible for behaving in a courteous and sensitive manner when dealing with other students, staff and clients. We all have a right to work and study in an environment free from harassment, discrimination or threatening behaviour.

This right is accompanied by our responsibility to respect the rights of others and respect differences and diversity.

Use of personal information

Personal information provided to Australian Industrial Systems Institute may be made available to Commonwealth and State agencies and the Fund Manager of the ESOS Assurance Fund, pursuant to obligations under the ESOS Act 2000 and the National Code 2018; and where Australian Industrial Systems Institute is required, under s19 of the ESOS Act 2000, to tell DHA about certain changes to the student’s enrolment; and any breach by the student of a student visa condition relating to attendance or satisfactory academic performance.

Under the Data Provision Requirements 2012, AISI is required to collect personal information about you and to disclose that personal information to the National Centre for Vocational Education Research Ltd (NCVER). Your personal information (including the personal information contained on this enrolment form and your training activity data) may be used or disclosed by AISI for statistical, regulatory and research purposes. AISI may disclose your personal information for these purposes to third parties, including:

  • School – if you are a secondary student undertaking VET, including a school-based apprenticeship or traineeship;
  • Employer – if you are enrolled in training paid by your employer;
  • Commonwealth and State or Territory government departments and authorised agencies;
  • NCVER;
  • Organisations conducting student surveys; and
  • Researchers.

Personal information disclosed to NCVER may be used or disclosed for the following purposes:

  • Issuing a VET Statement of Attainment or VET Qualification, and populating Authenticated VET Transcripts;
  • Facilitating statistics and research relating to education, including surveys;
  • Understanding how the VET market operates, for policy, workforce planning and consumer information; and
  • Administering VET, including program administration, regulation, monitoring and evaluation.

You may receive an NCVER student survey which may be administered by an NCVER employee, agent or third party contractor. You may opt out of the survey at the time of being contacted.

NCVER will collect, hold, use and disclose your personal information in accordance with the Privacy Act 1988 (Cth), the VET Data Policy and all NCVER policies and protocols (including those published on NCVER’s website at


VET Data Use Statement

Under the Data Provision Requirements 2012 and VET Data Policy (which includes the National VET Provider Collection Data Requirements Policy), Registered Training Organisations are required to collect and submit data compliant with AVETMISS for the National VET Provider Collection for all Nationally Recognised Training. This data is held by the National Centre for Vocational Education Research Ltd (NCVER), and may be used for the following purposes, to:

  • issue a VET Statement of Attainment or VET Qualification, and populate Authenticated VET Transcripts;
  • facilitate statistics and research relating to education, including surveys
  • understand how the VET market operates, for policy, workforce planning and consumer information; and
  • administer VET, including program administration, regulation, monitoring and evaluation.


Fees/Refund Policy

Fees are levied on all of our courses.


If a student withdraws from a course at any time No Refund will be made, except –

If an application for a student visa is rejected for an international student applying for enrolment from Onshore or offshore, then all course fees will be refunded in full provided that documentary evidence is supplied within fourteen (14) days of visa rejection. The Application fee will not be refunded.

Conditions under which Australian Industrial Systems Institute will refund course fees:

 If the offered course does not start on the scheduled starting date or an alternative agreed starting day.

  • If the course ceases to be provided after the course starts but before the course is completed
  • If a course is not provided fully to the student because we have had a sanction imposed by either ASQA or Department of Education and Training under either the Standards for Registered Training Organisations 2015 and/or the ESOS Act 2000.

and the student has not withdrawn prior to provider default.

In the unlikely event that AISI is unable to deliver your course in full, you will be offered a refund of all the course money you have paid to date. The refund will be paid to you within 2 weeks of the day on which the course ceased being provided. Alternatively, you may be offered enrolment in an alternative course by an alternative provider at no extra cost to you.

You have the right to choose whether you would prefer a full refund of course fees, or to accept a place in another course. If you choose placement in another course, we will ask you to sign a document to indicate that you accept the placement.

 In the unlikely event that AISI is unable to provide a refund or place the student in an alternative course offered by AISI, Tuition Protection Scheme (TPS) administered by the Commonwealth will place the student in a suitable alternative course at no extra cost to the student.

 In the event that the Commonwealth managed Tuition Protection Scheme (TPS) cannot place the student in a suitable alternative course or this is not possible, the student will be eligible for a refund as calculated by the TPS Fund Manager. Please refer to for more information on TPS.